Autumn Term General Parental Admin and Information
Cuppa and a chat at Drop off time
There will be an opportunity for our Reception parents to join Mrs Norden, Mrs Poskitt and PTA members for a 'cuppa and a chat' after you have dropped your children off for their first day at school on 5th September. After leaving them at the gate to go into class please come round to the hall to join us.
On Friday 8th, the same invitation is open to all parents who would like to join us after drop off for a 'cuppa and a chat'.
Parent Information meetings
Monday 11th Sept Year 1/2
Tuesday 12th Sept Yr3/4
Wednesday 13th Sept Yr5/6
Thursday 12th Sept Reception
All start at 2.30pm - if you are unable to attend information will be sent out after the meetings to all parents in the phase. Please come to the front gate for access to school. The gate will be opened at 2.25pm for a prompt start.
Changes to our finance systems
Further to communication last term regarding our change from Bromcom (My Child at School - MCaS) to Tucasi (School Cash Office – SCOPay) for finances, we will shortly be sending out log in details for the new system.
Please note Bromcom will remain our database for your child’s information - this change relates to paying for services such as school meals, trips etc. which will now be booked and paid through SCOPay.
Accessing SCOPay
Parents who use our Early Years and Playwork Centre already have access to SCOPay, and the school meal option will be available from 1st September.
Initial log in details are sent to adults with parental responsibility, with one log in per child initially. Once one parent has signed up, the second parent will need to contact us directly to issue another log in. Please email the office on office@swavesey.cambs.sch.uk
When you first log in, your child may be in their previous class as the system will update until the children's first day back.
For further information about your SCOPay account please see the following guide:
SCOPay Parent Information
School Meals
Those families who have a credit balance on MCaS will see that transferred to their SCOPay account over the next few days. There should not be any debt, but those who do owe money for their meals from previous terms should ensure that this is paid through MCaS before the start of term.
Please remember meals should be paid for in advance, not retrospectively. Schools are not obliged to provide a meal where there is a debt. School meals are free for children in Reception, Year 1 and Year 2. For PreSchool and Years 3 through to 6 they are £2.40 per day.
We ask that meals are booked in advance and that you ensure your child knows what has been booked for them to avoid confusion at registration time. This also aids the caterers in reducing wastage – we are pleased to be able to offer pupils a choice of hot meal when they approach the counter at lunch, but we need to know the total number of hot meals in advance.
Please visit our lunches page on the school website for information from our catering supplier, particularly if your child has an allergy or an intolerance. The current menu continues until October half term.
Lunch Information
Early Years and Playwork Centre (EYandP)
Please take time to read the fees and payment guidance for our EYandP Centre. They can be found on our website EYandP page – through the link below:
EYandP Fees and Funding Page
In particular, please note that we will send you a request for payment when sessions are booked at the start of the month and payment is due on request. It is time consuming and takes us away from other important tasks if we are having to chase payments throughout the month, especially as we have had to reduce our administrative and finance hours as explained last term. With the exception of extenuating circumstances, there is a 4 week notice period for cancellation of sessions.
Voucher payments are received into our bank account, mostly without notification and are applied to your account as regularly as we can – any request for payment will show the last payment made so you can see what has been applied.
Data sheets - if you still have these with changes needing to be made please bring the completed sheets into the main office on Tuesday. It is vitally important we have the correct contact information for you.
